When customers ask for their order forms or payment receipts, they must expect that the information written on the form, especially the number on the price section, is legitimate. Any unconvincing data that could trigger suspicious over the business owners might badly harm the reputation of the company itself. Official business forms are included as basic document that employers need to master, especially when they work under the related division. But, it is not rare that many of them still have no idea how to produce it properly that they end up working no fully to their potential.
Note These Matters in Making Official Business Forms
- Letterhead
To make your official business forms are even more official, do not ever, like seriously ever, forget to include your company’s letterhead up above the form. The letterhead is commonly the business company’s logo followed by some details, like the name of the organization and also the address. This attribute must always present in any business forms issued. Most of the company has their letterhead templated automatically in their word-processing program. But just in case, you do it out of your office hours, using your own computer, this factor shall never, ever, be missed.
- Accurate, precise, accountable data
Because there are many empty blanks to be filled in on official business forms, some information gets switched, wrongly written, and mispronounced. Little mistakes such as missing letters or fault numbers could undermine the form fatally. Make sure you have filled in all the data, which commonly are the name and position of the employee, itinerary—destination place and date, purposes, and the date the business form issued, in the correct manner.
- Signature
Because bosses are not always in the office, they wander around here and there and it makes it really hard to get the business forms signed. Waiting for them would mean a delay and more heaps of documents to be done. But, using a scanned signature, especially to the printed business forms, could render a question of how legitimate this official form is. Getting your boss’s hand-written signature makes a more legitimate and lawful validation. Do not forget to include other prominent positions’ signature, which are from the HRD, General Manager, and the entailing employee him or herself.
Making official business forms are not hard; it just needs more attention and detail-oriented overview. Although it requires more effort, the result of creating one legitimate official document could gain the business company that exert it more integrity and excellent reputation.
